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(844) 223-4292

Email:
support@acemapp.org

Clinical Site User Orientation

General Video Library

Member Types:

Welcome to ACEMAPP! In this video, we will preview the functions of a Clinical User account. This video will include how to approve rotations, managing rotations, rotation rosters, managing students and faculty, and keeping track of upcoming rotations.

School User Orientation

General Video Library

Member Types:

School User Orientation Welcome to the New User tutorial. We will walk you through your main responsibilities in ACEMAPP as a school user in order for your student(s) to attend their clinical experience.

School & Clinical Site Profiles

Member Types:

Schools and Clinical Sites can create and customize their organization's unique site profile in ACEMAPP. For Schools, this information is visible to members (i.e., Students, Faculty, etc.) directly affiliated with your organization. For Clinical Sites, this information is visible to members through either a rotation assignment (most common) or a direct affiliation (less common).

Approving Affiliations with Schools or Clinical Sites

FAQ

Member Types:

As an ACEMAPP member, your affiliations represent who you work with the system and which organizations can access your information. When a school or clinical site requests an affiliation, you will be notified via email and see the "You Have a Pending Affiliation Request(s)" notification upon logging into ACEMAPP.

Creating A Survey in ACEMAPP

Member Types:

Creating a survey is a special feature available to school and clinical site users by request. Once created, surveys can be assigned to students, faculty, and/or preceptors. The ACEMAPP Team is available to assist you in the survey creation and distribution process.

Managing Surveys

Additional Features Evaluations/Surveys

Member Types:

Creating surveys is a feature available to school and clinical site users by request. Please contact ACEMAPP Support if you are interested in creating a survey.

View Announcements from Schools/Sites

Communications

Member Types:

Announcements are located on the bottom-left side of your dashboard. They are created by either your school and/or the clinical site at which you will be attending your rotation(s) and contain important information, so be sure to check here often.

Rotation Rosters

Rotation Management

Member Types:

Rotation rosters track which members (students, faculty, etc.) will be at each clinical site. The rotation roster gives the clinical site access to view the clinical rotation information, member compliance records, and member profile data.

Accessing Clinical Site Requirement Documents

Requirements / LMS

Member Types:

View documents that members download, complete, and upload for clinical site requirements.

Preceptor Time Log Review

Case/Time Logs

Member Types:

The Time Log feature allows for students to enter and track their time with a Clinical Site and its preceptor. As a Preceptor, you may be required to approve these Time Logs.

Managing Member Requirement Documents

Requirements / LMS Member Management

Member Types:

ACEMAPP allows members to upload, share and store documents. As a school or clinical coordinator, if a document is required by your school or clinical site, it will need to be approved. If needed, you have the option to upload documents on behalf of students or faculty. To approve or deny requirements with documents, please follow the steps below.

Partnerships: Approve & Deny Requests

Video Library Partnerships

Member Types:

The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. Use the partnership directory to manage partnership requests and partnership documents.

Completing Evaluations

Video Library Evaluations/Surveys

Member Types:

Your school and/or clinical site may assign you an evaluation to complete in ACEMAPP. You will receive a notification on your home page when you have an evaluation that you need to complete.

Reviewing Time Logs

Case/Time Logs

Member Types:

Time logs allow members to track time spent with a preceptor and/or at a clinical site.

Adding a New Admin User

Additional Features Video Library

Member Types:

This help desk guide provides instructions on how to add a new admin user to your organization.

Employee Designation: How to Request Employee Status

Employee Designation

Member Types:

Some ACEMAPP Clinical Sites allow you to connect directly as an employee. Applying to affiliate directly with the Clinical Site allows them to manage your ACEMAPP account and manage any Requirements or Learning Materials you may have already completed outside of ACEMAPP.

Employee Designation - Student

Member Types:

Here is how you transition from being a student assigned at a clinical site to an employee who works for that same clinical site.

Taking A Survey

Additional Features

Member Types:

Your school or clinical site may occasionally send you a survey regarding your clinical education experience. Your feedback is critical to improving the clinical education process.

Managing Member Requirement Dates

Member Management Requirements / LMS Video Library

Member Types:

As a school or clinical coordinator, you can enter individual completion and expiration dates for requirements. Bulk uploading requirement dates allows you to enter dates for multiple students at the same time.

Setting Entity Edit Permission

General

Member Types:

Students and School Coordinators must work together to ensure that information in ACEMAPP matches what is used by the school and clinical site. A student has control of the General Information in their profile. In some cases, schools and clinical sites will also want to have the ability to edit this information. Students must grant permission to their respective entity if the entity wants to be able to update student's general information.

Learning Materials for Students & Faculty

Requirements / LMS

Member Types:

Your school and/or clinical site requires you to complete courses and assessments prior to the start of your rotation.

Rotation Comments

Rotation Management

Member Types:

Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a particular rotation. Each comment left on a rotation will trigger an automatic email notification to other coordinators who share the same program.

Professional Orientation

Careers Video Library

Member Types:

This video will provide you with an overview of the basic functions of your Professional profile. If you have any questions, please contact ACEMAPP support.

Faculty Orientation

General Video Library

Member Types:

Welcome to ACEMAPP! In this video, we will preview the functions of a Faculty account. This video will include accepting invitations, completing requirements, completing

Guest School User Orientation

Video Library FAQ General

Member Types:

This video is intended for Guest Schools who would like an orientation on the steps to complete once logged into ACEMAPP.

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