3 Essential ACEMAPP Tools to Strengthen School-Site Collaboration

Coordinating clinical placements involves managing student schedules, rotation requirements, and compliance documentation, all of which rely on timely, accurate, and accessible communication between schools and clinical sites. As the healthcare landscape continues to evolve, having the right tools in place is essential to support these collaborations. That’s why ACEMAPP offers several built-in features designed to streamline communication and keep both academic and clinical partners aligned.


1. Easily Connect with Coordinators Using the Partnership Directory
The Partnership Directory offers a centralized space for coordinators from partner organizations to access important details. The Contacts page displays coordinator contact information, making it easy to identify the right person to contact. Coordinators can also generate the Coordinator Communication Report to download this contact information quickly.

Once the contact information is gathered, coordinators can use the Broadcast Messaging feature to send messages to multiple contacts at once through ACEMAPP. After sending a message, users can track engagement to see when recipients have opened it, ensuring timely follow-up and prompt responses.

Related Help Desk Guides
Viewing Contacts in the Partnership Directory: support.acemapp.org/kb/274
Coordinator Communications Report: support.acemapp.org/kb/273
Broadcast Messaging: support.acemapp.org/kb/66


2. Stay Organized with Rotation Comments
Commenting on rotations is an effective way for schools and clinical site partners to stay aligned on specific placements. Each comment is directly tied to the rotation, creating a clear thread of communication that's easy to follow.

When a comment is made on a rotation, an automated email notification is sent to the coordinators in the same program, ensuring everyone is informed and can take action quickly. Tying communication to the rotation and making it visible to all relevant administrators helps reduce confusion, streamline updates, and promote accountability.

Related Help Desk Guide
Rotation Comments: support.acemapp.org/kb/94


3. Enhance Communication with Entity Profiles
ACEMAPP provides tools that help schools and clinical sites maintain clear, centralized communication and offer important context about their organization. Schools and clinical sites can create and customize their organization's entity profile within ACEMAPP. This profile can include helpful information such as a general overview, parking instructions, security protocols, and more. By providing essential details in one place, this profile helps ensure clear communication and keeps everyone on the same page.

Related Help Desk Guide
Entity Profile: support.acemapp.org/kb/369


ACEMAPP Supports Collaboration at Every Step
Effective communication is the foundation of successful clinical education partnerships. With tools like the Partnership Directory, Rotation Comments, and Entity Profile Pages, ACEMAPP helps coordinators on both sides stay connected, informed, and aligned. These features enhance operational efficiency and support a more collaborative and productive clinical education environment.

If you have any questions about how to use these tools or want to learn more about optimizing your communication through ACEMAPP, please don’t hesitate to contact us.